Privacy Policy

Women in Film & Video DC ⟩ Privacy Policy

Who We Are

Women in Film & Video (WIFV) provides educational and networking opportunities for screen-based media makers, celebrates women’s creative and technical achievements in media, and advocates for parity both in front of and behind the camera to ensure that all voices can be heard. A 501(c)(3) non-profit community benefit organization founded in 1979, WIFV is the premier professional resource for people who want successful media careers in the DC-metro region. Our resources, connections and advocacy support a vibrant, creative media community.  We are based in Washington, DC.

How This Policy Applies

This Policy describes the information we collect from you, how we use that information and our legal basis for doing so. It also covers whether and how that information may be shared and your rights and choices regarding the information you provide to us. If you see a capitalized word, it’s defined in our Terms of Service. We use cookies and similar technologies, as described in the Use of Cookies section.

By using the Services offered by WIFV, you’re acknowledging you have agreed to our Terms of Use and that you have read and understood this Privacy Policy.

Changes to This Policy

We may update this Policy from time to time. If we do, we’ll let you know about any material changes, either by notifying you on the Site or by sending you an email. New versions of this Policy will never apply retroactively — we’ll tell you the exact date they go into effect. If you keep using Women in Film and Video, Inc. (WIFV) after a change, that means you accept this Policy.

What We Collect and Receive

In order for you to create an account on WIFV and use our Services, we need to collect and process certain information. Depending on your use of the Services, that may include:

  • Information you provide by completing forms on WIFV — your name, email, address, login, and password details. We may ask for this information if you register as a user of the Services, subscribe to our newsletters, upload or submit content through WIFV, or if you contact us;
  • Details of any requests or transactions you make through the Services. WIFV partners with other companies (such as Authorize.net) for payment processing, and the payment information you submit is collected and used by them in accordance with their privacy policies (for Authorize.net’s, click here). WIFV doesn’t store your payment information apart from the last four digits of your credit card or bank account (as applicable), expiration date, and country, which we require for tax, government regulatory, and security purposes;
  • Information about your activity on and interaction with WIFV, including use of our mobile apps (such as your IP address, the type of device or browser you use, and your actions on the Site);
  • Information about the ways people visit and interact with our Site, in the form of traffic analytics. You can opt out of being included in Google Analytics by clicking here.
  • Communications you send to us (for example, when you ask for support, send us questions or comments, or report a problem);
  • The email address associated with your Facebook account, if you choose to sign up using your Facebook credentials. WIFV will also request permission to access your name, profile picture, and friend list (these permissions are governed by Facebook’s privacy policies and can be managed through your Facebook privacy settings). We never post anything to your Facebook, Twitter, or other third-party accounts without your permission.

You may decline to provide us with your information. However, this will limit your ability to register for Services. You may review, change or remove your information by going to ‘Manage Profile’ from your profile menu while logged in.

How We Use This Information

We use the information we collect for the following purposes:

  • To keep your account secure and protect our Services;
  • To enable us to provide you with our Services, and to improve our Services; and
  • To track and analyze use of the Services so that we can improve how WIFV is performing and provide users with the best experience possible.

European Union Users

Data protection law in Europe requires a “lawful basis” for collecting and retaining personal information from citizens or residents of the European Economic Area. Our lawful bases include:

  • Performing the contract we have with you: In certain circumstances, we need your personal data to comply with our contractual obligation.
  • Legal compliance: Sometimes the law says we need to collect and use your data. For example, tax laws require us to retain records of payments made through our Services.
  • Legitimate interests: This is a technical term in data protection law which essentially means we have a good and fair reason to use your data and we do so in ways which do not hurt your interests and rights. We sometimes require your data to pursue our legitimate interests in a way that might reasonably be expected as part of running our business and that does not materially impact your rights, freedom or interests.

For example, we use identity, device, and location information to prevent fraud and abuse and to keep the Services secure. We may also send you promotional communications about our Services, subject to your right to control whether we do so.

We analyze how users interact with our Site so we can understand better what elements of the design are working well and which are not working so well. This allows us to improve and develop the quality of the online experience we offer all our users.

California Users

WIFV does not sell the personal information of California resident users to any third parties.

The California Consumer Privacy Act (“CCPA”) provides California residents with additional specific rights regarding their personal information:

  • Right to Access: You have the right to request access to any of your personal information we have collected over the past 12 months. For more information on what collect and how we use it, see “What we collect”. To opt-in/out of data collection, please go to our Cookies page.
  • Right to Delete: You have to right to ask us to delete personal information we have collected on you over the past 12 months.

California users may make a request by contacting us at director@wifv.org. We will need your name and the email address associated with WIFV to verify your request and may also ask for additional information if necessary to verify your identity.

We will confirm receipt of your request and provide a response to you within 45 days of your request, though in some exceptional cases it could take up to 60 days. (If that happens, we’ll let you know.) Please note that these rights are limited (e.g. where fulfilling your request would adversely affect other individuals or where we have a conflicting legal obligation).

You have the right to request this information in an accessible alternative format. If you would like to access this privacy policy in an alternative format, please contact us by email at director@wifv.org or mail at the following address:

Women in Film and Video
1200 18th Street NW, Suite 300
Washington, DC  20036

WIFV will not discriminate against you for exercising any of these rights.

How This Information Is Shared

Information that’s shared publicly

When you create an account, we create a basic profile for you on WIFV, containing your name, address, email address, phone number.  You may also include credits, awards, and professional categories of practice.  By default, your profile is public and you can choose to make it private in your account settings. If you leave your profile public, others will be able to see the following things:

  • Your name;
  • Any information you choose to add to your profile (like a picture, bio, your address, or your linked social media pages);
  • Projects you’ve created;

You can modify or hide certain information associated with your account (such as your profile image, biography and location) from what is share publicly.

Information that isn’t shared publicly

The following data will not be publicly displayed or revealed to other users:

  • Any payment information you provide;
  • Your password details;
  • Your IP address;
  • Private profile information, in accordance with your preferences; and
  • Communications you send to us (for example, when you ask for support, send us questions or comments, or report a problem).

Information that’s shared with trusted third-party services

We may share your information with certain trusted third-party services to help us provide, improve, promote, or protect WIFV’s Services (like when we partner with payment processors, or use services that help us manage our ads on other sites). When we share data with third-party services that support our delivery of the WIFV Services, we require that they use your information only for the purposes we’ve authorized, and that they protect your personal information at least to the same standards we do. We may also share information that’s aggregated and anonymized in a way that it doesn’t directly identify you.

Information that’s shared with fiscal sponsored project directors and others

When you support a project fiscally-sponsored by WIFV, the project owner will know your name, email address, the amount you have donated. Project directors never receive supporters’ credit card details or other payment information. Project Directors should not ask for additional personal information and should never request sensitive personal information such as your Social Security number or payment information. Email director@wifv.org if you receive a request for information that seems inappropriate or excessive.

If you register for a WIFV program, your name and email may be shared with program presenters and other attendees.

Information that’s shared to protect WIFV and comply with the law

We do reserve the right to disclose personal information when we believe that doing so is reasonably necessary to comply with the law or law enforcement, to prevent fraud or abuse, or to protect WIFV’s legal rights, property, or the safety of WIFV, its employees, users, or others.

Links to other websites and services

Our Site may include links to other websites or services whose privacy practices may differ from WIFV’s. When you use a link to an external site or service, the privacy policy and data processing disclosures for that site or service governs.

Retention

We will retain your information as long as your account is active, as necessary to provide you with the Services or as otherwise set forth in this Policy. We will also retain and use this information as necessary for the purposes set out in this Policy and to the extent necessary to comply with our legal obligations, resolve disputes, enforce our agreements and protect WIFV’s legal rights.

We also collect and maintain aggregated, anonymized or pseudonymized information which we may retain indefinitely to protect the safety and security of our Site, improve our Services or comply with legal obligations.

Data Transfers

The United States has its own laws governing data protection and government access to information. The rules that protect your personal information under United States law may be different than in your home country. If you choose to use the Services, you need to agree to our Terms of Service, which set out the contract between WIFV and its users.

Your Rights

Users residing in certain countries, including the EU, are afforded certain rights regarding their personal information. Except where an exception or exemption applies, these rights include the ability to access, correct, and request deletion of your personal information. While these rights are not applicable globally, all WIFV users can manage their personal information, as further described below, in their account settings.

Contact us to request a downloadable copy of your personal data from WIFV. To modify or delete the personal information you’ve provided to us, please log in and update your profile. You may also delete your account from your account settings page. We may retain certain information as required by law or as necessary for our legitimate business purposes.

Email Notifications

We will send you email relating to your transactions on WIFV, which you may opt out at any time by adjusting your notification settings.  WIFV maintains several listservs that you can subscribe to for subject-specific information.  Members of WIFV will be subscribed to a members-only listserv during the period of their membership.  There is an unsubscribe option at the bottom of each email delivered via a WIFV-managed listserv.

We’ll also send you service-related announcements when it’s necessary to do so.

Security

Data Protection Officer

For any concerns you have regarding your data as it is used by or accessed through the WIFV website or WIFV Services, contact our Data Protection Officer:

Melissa Houghton, WIFV Executive Director
director@wifv.org   202-429-9438

Data Protection Authority

Subject to applicable law, if you are a citizen or resident of the European Economic Area, you also have the right to (i) object to WIFV’s use of your personal information and (ii) lodge a complaint with your local data protection authority

Children

This site is designed for use by adults who are 18 and older. WIFV does not knowingly collect any personal information from children under the age of 13 and children under 13 are not permitted to register for an account or use our Services. If you believe that a child has provided us with personal information, please email director@wifv.org. If we become aware that a child under age 13 has provided us with personally identifiable information, we’ll delete it.

Use of Cookies

Cookies help us personalize your experience with WIFV. We use cookies to keep track of how customers are navigating the Site and to allow us to provide you with personalized content. Cookies are small pieces of information which are issued to your computer when you visit a website and which store and sometimes track information about your use of the Service. When you enter the Site, our web server sends a cookie to your computer which allows us to recognize your computer but not specifically who is using it. By associating the identification numbers in the cookies with other customer information when, for example, you log-in to the Site or use the Service, we know that the cookie information relates to you. Some of the cookies used by our Service are served by us, and some are served by third parties who are delivering services on our behalf.

Governing Law and Jurisdiction

This Privacy Policy constitutes a contract made under and shall be governed by and construed in accordance with the internal laws of the District of Columbia, without giving effect to conflicts of laws’ provisions. Any dispute, action, or proceeding brought pursuant to this Privacy Policy shall be brought in the appropriate District or Federal Courts located in the District of Columbia and you hereby consent and submit to the personal jurisdiction of such courts for the purposes of litigating any such action. YOU HEREBY IRREVOCABLY WAIVE ANY RIGHT YOU MAY HAVE TO TRIAL BY JURY IN ANY DISPUTE, ACTION, OR PROCEEDING.

 

Last Modified 01192022